Create your team and invite team members

1. To launch Teams, go to the app launcher – the “waffle”  – in the upper left corner of Office 365 Education and click Teams to open the online app (or download it to your desktop).

   

   Note: If you’re having trouble accessing Teams, contact your IT Admin to make sure you have the right license.

2. Click the Join or create a team button at the bottom of the channel list in Teams

3. Click the Create team button then select Classes.

   

   Note: If your school uses School Data Sync, your classes will automatically be created for your with student rosters connected to your school’s information system, so you don’t have to worry about this step.

4. In the Create your team window, name your class and write a brief description that explains the purpose of the class, then click the Next button.

   

   Note: Leave the Privacy option set to Private—Only team owners can add members (you can change this setting later if needed).

   Tip: Before you train your class, go ahead and customize the setup of Teams. Begin by creating your class, setting up a few channels, and adding a few tabs. Then seed a few tabs with some relevant, engaging, and helpful content.

5. You can easily add people, groups, and distribution lists from your school or district. As you begin typing names, a dropdown list of people in your email directory matching your spelling will appear. Click the Add button to add team members, or click the Skip button to add team members later if you want to set up your content first (recommended).

   

Create a few key channels and some tabs with great content

When you create a new class, a "General" channel is automatically added to the class. You can create additional channels to keep your class organized. By default, anyone on the team can access these channels.

1. To create additional channels, select the ellipses (...) next to your team name in the channel list.

2. Select Add channel from the dropdown menu.

   

3. In the dialog box, name your channel and write a brief description that explains the purpose of the channel, then select the Add button.

   

   Tip: Once you’ve created a few channels, you can seed them with some actual content so that your class doesn’t see a blank page the first time they log in. For example, you might start a new conversation by posting a few questions in each channel to get a few discussions started and @mention specific class members to pull them into the conversation.

4. Within individual channels, you can create tabs for different content and applications. Several default tabs are created within each channel, including Conversations, Files, Class Notebooks, and Assignments. To create a new tab, select the + to the right of the default tabs, then select an app or file for the tab (such as Word or Planner), name it, and select the Save button.

    

   Note: The setup steps for some applications and services may differ slightly from the instructions provided here.

5. To create a new tab that links directly to a specific file (such as a lesson plan or outline or an interactive class presentation), click the + to the right of the default tabs, then select the app for the file type (such as a Word document, Excel spreadsheet, or PowerPoint presentation), browse to the file name under "Files," name the tab, and select the Save button.

   

   Tip: You can pin an existing OneNote Class Notebook from a SharePoint site or other website (globe icon) directly to your channel as a tab for easy team access.

Move email conversations to Teams

You can send emails to a channel within Teams to keep all your class communications organized and accessible in one place.

1. To create an email address for a channel, select the ellipsis (...) to the right of the channel.

2. Then select Get email address in the dropdown menu.

3. Finally, select the Copy button and save the email address to your contacts list or email address book.

   

   Tip: Forward emails into a channel to continue discussions in Teams.

4. You can click the advanced settings link in the Get email address window to limit who can send emails to the team (for example anyone, only team members, or only emails sent from specified domains).

   

   Tip: Limiting who can send emails to a channel will help reduce the likelihood of receiving spam or phishing emails in Teams.

5. You can customize your email notification settings for different events (such as personal @mentions or replies to conversations you start) by clicking on your profile picture in the lower left corner of Teams, then selecting Notifications from the dropdown menu.

   

Create class assignments

1. To create assignments in Teams, select the Assignments tab in your class tab.

2. Select the Create button in the top right corner and then select New assignment.

   

3. In the New assign window, add your assignment details and attach reference materials for your students. You can schedule a due date and time due, and even decide whether your will allow late turn-ins.

4. When you’re done, select the Assign button.

   

   Tip: You can save the assignment as a draft if you’re not ready to distribute it yet. Just come back to your Assignments tab later to assign.

5. To review and grade students’ work, head back to the Assignments tab in your class.

6. Select Review to see all the assignments your students have turned in.

   You can provide feedback and notes down the list or select an individual student’s submission to see their Assignment. You can also navigate to other students quickly and easily right from that view.

   

Leaving comments for students

You may run into a scenarios where you need tor respond to a student (or they need to respond to you) directly but the chat function is disabled. Do not worry as you can always use the @mention function within Teams. Simply use the "@" sign and enter the name of your student then type your comment--that student will be alerted that you responded to them. Keep in mind this is not a private message and will be viewable to all students and educators. 

Recovering deleted teams and channels

Deleted teams and channels can be recovered, to do so:

1. Select the Files button along the left side of the screen, then under Cloud Storage, select OneDrive.
   

2. Select Open In OneDrive.
   

3. Then select Recycle Bin, to browse for deleted notebooks and other content.
   

Archiving content

There currently is no method to archive content.  However, I you wish to save notebooks after the semester (quarter) has ended, you could either Add a team and label it "Archived" or you can remove the channels and recover them later in the OneDrive Cloud storage (steps listed above). 

Reviewing what you’ve learned about Teams

• Teams is digital hub for teaching and learning that is fully integrated with Office 365 Education, so team members can easily communicate and collaborate using familiar Office 365 applications like Word, Excel, OneNote Class Notebook, and PowerPoint. For Office 365 for Education subscribers, Teams is free, so you can start right away!

• You can organize your team by creating custom channels and tabs to meet your collaboration requirements. Tabs can link directly to your files and content, to Office 365 applications such as Planner and PowerBI, or to education apps like Flipgrid, Quizlet, and Nearpod!

• Use your move emails to Teams to keep all of your class conversations in one place.

• Create Assignments to easily manage your end-to-end class workflow in your class – move from creation and distribution to grading and feedback in no time.

• You can read more about the new experiences in Teams in Office 365 Educationhere on the Education blog.

• Explore the Microsoft Education Help Center for other help you might need.